Auto Shanghai 2023
Latest Update Version: March 15th, 2023.
Before using our products and services, please first go through the details of “the Policy”, especially the clauses in bold / in bold & underlined, before your approval. Make sure that you fully understand “the Policy” and give your consent before you start. Professional vocabularies involved in “the Policy” shall be explained in a clear-cut way for easier comprehension. For any questions, comments or suggestions regarding “the Policy”, contact us via the information provided at the end of the passage.
Your “consent” to “the Policy” means your acknowledgement of the basic functions of the application, your acknowledgement of the necessity to use your personal information that the basic functions require to operate and your authorization for the use and collection of your personal information. Nonetheless, it does not mean that you, on an individual basis, agree to the activation of optional functions and the additional utilization of unnecessary personal information. We will seek your consent individually according to your own situation in using our products and services before the activation of relevant optional functions and the utilization of unnecessary and sensitive personal information.
1. Scope of Application
2. How we collect and use your personal information
3. How we use Cookie and similar technologies
4. How do we share, transfer and publicly disclose your personal information
5. Your Rights
6. How we store and protect your personal information
7. Policy Updates
8. How we deal with children’s personal information
9. Contact Us
Appendix: Relevant Definitions
Scope of Application
For situations otherwise stated in “The Policy” regarding information collection and utilization, “The Policy” shall not apply to any third-party services provided on Auto Shanghai 2023 official platform or by other third-party service providers. Those other services go along with their own rules otherwise informed regarding information collection and utilization. For example, other platform to which you are redirected shall apply to its own specific rules otherwise informed.
How we collect and use your personal information
When you are using our products / services, we need (may have) to collect and use your personal information regarding the following situations:
To make the basic functions operate regarding the provided products and/or services, you are required to authorize us to collect and use the necessary information. Otherwise, products and/or services provided to you will not be able to function normally.
To make the optional functions operate regarding the provided products and/or services, you can choose to agree or not agree to our collection and utilization of your personal information. Otherwise, optional functions provided to you will not be able to function normally or reach the effect that we intended to present by this function. Nonetheless, that will not affect the operation of basic functions.
Thereby we would like to notify you:
Diverse products and services are being created to satiate your demands, and various customer behaviors will give rise to differences regarding the consuming pattern of specific products or services, therefore leading to the difference of the types of information as well as its extent needed to make the basic/optional functions to operate. Please notice the specificity for each individual products or services.
The scenarios of each specific functions provided to you include
A. Facilitation of the pre-registration and login process
When using our pre-registration function of Auto Shanghai 2023 official platform, you, as potential professional audience, at least need to provide your name, cellphone number, e-mail address, company, department, title, countries/region, detailed address, social media preference, ID document number (including but not limited to Chinese Citizen ID number/ code number on Mainland Travel Permit for Hongkong, Macau and Taiwan Residents/ passport number. Requirements might differ according to the situation, please refer to the instructions on the page), and authorize us to check the information with the help of national identification institution with credentials. We will legally document and store the information and results of the identification. These data are only for the purpose of the identification or other processes regulated by other laws and will not be used for other purposes otherwise clearly authorized by you. If you are using Wechat third-party login functions, we might collect your cellphone number thus engendered by Wechat. If you refuse to provide the information aforementioned, we might not be able to pass the identity check and to be identified you as professional audience, thus not being admitted to the exhibition.
2. Media Registration
If you are a journalist, you can choose to use the media registration function on WeChat Mini Apps of Auto Shanghai 2023, which includes media registration, media login, and group registration functions. You at least need to provide your name, cellphone number, e-mail address, ID document number (including but not limited to Chinese Citizen ID number/ code number on Mainland Travel Permit for Hongkong, Macau and Taiwan Residents/ passport number. Requirements might differ according to the situation, please refer to the instructions on the page) and authorize us to check the information with the help of national identification institution with credentials. We will legally document and store the information and results of the identification. These data are only for the purpose of the identification or other processes regulated by other laws and will not be used for other purposes otherwise clearly authorized by you. If you are using Wechat third-party login functions, we might collect your cellphone number thus engendered by Wechat. If you refuse to provide the information aforementioned, we might not be able to pass the identity check and to identify you as journalists, thus not being admitted to the exhibition. And thus, you will not be able to complete the corresponding login and registration.
3. Identity Authentication
To meet the relevant legal and inspection demands regarding the authenticity of the users’ identity, anti-fraud risk controls and the insurance of the systematic and service safety, we need to collect your relevant personal information for identity check when you are using specific services/functions, such as:
[Real-name/ In-person authentication] Due to the need of the full-functioning of special types of services as well as scenarios to verify the authentic identity of the user (i.e. protecting the rights of minors, cracking down on telecom & internet scam, withholding individual income tax, identifying the subject of law enforcement and judicial lawsuit) to abide by legal regulations, you need to go through real-name or in-person authentication. We will legally document and store the information and results of the identification. These data are only for the purpose of the identification or other processes regulated by other laws and will not be used for other purposes otherwise clearly authorized by you.
If you are not providing your own identity information, please make sure that you should have the relevant consent from your relatives/friends.
B. Potential Permission needed for providing services
1. You can choose to authorize us to collect your personal information while using some of the functions of our services. These functions can help you use our products in a better and smoother way. We might need some necessary control access according to the demands of specific scenario. The information collected and functions are specified as follows.
a. Camera Control Access: after switching on the access, you can use the camera functions to finish taking the photos/clips and uploading them. E.g. you need to upload the photo of your name card during the pre-registration or upload verification materials during the media registration.
b. Photo Control Access (external information storage): you can choose to agree/deny our access to the photos on your device. If you want to agree our access, you can directly use the photos on your device to upload materials for ID checks. Nonetheless, if you choose to deny our access to the photos on your device, you can only upload materials for ID checks by taking photos.
Please understand and acknowledge that the upgrade of the functions of Auto Shanghai 2023 official platform might lead to possible changes regarding the types of control access and scenarios/purposes. Please follow the latest version.
C. Third-party plug-ins or other similar apps
To make specific functions operate, we might have to use plug-ins provided by tha third party. Please refer to the disclosed official announcement for the rules of handling personal information for third-party plug-ins. The information of the plug-ins used at present is as follows:
Name: Sharing functions for Wechat and QQ
Service Provider: Shenzhen Tencent Computer System Co., Ltd.
D. Safeguarding your safety
To increase the safety level when you are using the services provided by us, affiliated company and partners, and to protect you, other users and the public from risks against personal and property security, to better prevent hazards regarding phishing websites, scams, internet loopholes, virus, cyber-attacks, network intrusions, etc., and to identify infringements of regulations and relative protocols of Auto Shanghai 2023 official platform in a more accurate way, we might record, analyze and utilize necessary information according to the law through grasping personal information (including device information and service log system information, etc.)for an integral identification of the risks of your account, ID check,detection and prevention of safety hazards.
E. Rules for handling personal information
1.To provide you with high-quality services and a safe, smooth and highly effective personal experience (i.e. supporting us for the invention of new products/services, or improvement of current services), we, abided by the national regulations, might use your personal information with full precautionary safety measures under the following circumstances so as to:
a. Realize the functions of our products/services and provide you with services of Auto Shanghai 2023 official platform in the aim of achieving the goals declared by this policy;
b. Ensure the safety of the products/services provided to you by ID check, safety precautions, risk alarms, prevention/prohibition of illegal activities, information storage and backup when you are using the Auto Shanghai 2023 official platform;
c. Conduct application research, statistics collection and data analysis in terms of information (de-sensitized, de-identified and anonymized) of your ID and order for the improvement of current products/services and creative invention of new products/services；
d. Understand how you are connected to Auto Shanghai 2023 official platform and the engendered user behavior; invite you to participate in our research activities; solve disputes related to you;
e. Introduce/send you information, i.e. the result of authentication, announcement for exhibition information, etc., that might interest you based on the information collected regarding your device, service log system and other information authorized by you (If you do not want the text messages or information aforementioned, you can choose to unsubscribe according to the instructions in the text messages / close the information according to the hint in the product page / contact us with the help of the contact information in the section “Contact Us”)
f. Achieve other usage with your consent or authorization.
2. Other rules of collecting and utilizing personal information
a. Please make sure that you are legally authorized if your information provided to Auto Shanghai 2023 official platform includes personal information of other users.
b. We will seek your consent in advance if we use the information for other uses not declared in this policy, or use the information collected out of one specific purpose but for other purposes.
F. Exceptions to seek your consent
Please acknowledge that we will not seek your consent if we collect and use personal information in the following situations:
a. Situations related to national security and national defense;
b. Situations related to public security, public health and important public interest;
c. Situations related to criminal investigation, prosecution, legal trial and enforcement of judgement;
d. Situations for protecting the subject of personal information or the life, property and other important legal rights of other individuals when being almost impossible in seeking your personal consent;
e. Situations where the collected personal information are made open to the public by yourself;
f. Situations where your personal information is collected by legal and open sources such as legal new coverage, published governmental information, etc.
g. Situations where your information is needed to set up and execute the contract in which you are a party of concern;
h. Situations where your information is needed to maintain the safe and stable operation of the provided products/services, i.e. discovering and solving a fault in the products/services
i. Situations where your information is needed for legal news coverage;
j. Situations where your information is needed for statistical analysis and academic research conducted out of public interest by institutions (information will be de-identified if it is included in the final form of publicly published academic research result or descriptive passages);
k. Other situations regulated by laws and administrative regulations.
Please acknowledge that the services provided to you undergo updates. If you choose to use other services yet to be included in the statement aforementioned, we will tell you individually the scope and purpose of information collection and utilization via page prompt, interface processes and protocols. To provide you with relevant services, if you provide such information according to the instructions and procedures on the page, it is automatically taken as your consent in authorizing us to collect and use such information. We will use, store, publish and protect your information according to this policy, relevant user protocols and regulations.
How we use Cookie and similar technologies
A. The use of Cookie
B. The use of SDK
To ensure the stable operation and the functioning of our client-side apps, we might connect it with SKD provided by a third-party to achieve the goals aforementioned. We are obliged to be diligent and will conduct strict safety checks on the SDK for data security.
The connected third-party SDK mainly serves the need from you and other users. Therefore, we might adjust the third-party SDK that we connect to satisfy new services and functions. We will promptly and publicly inform you about the latest updates of the connected third-party SDK in “the Policy”. The connected third-party SDKs currently used for iOS and Android system are:
Wechat Open Platform
Service Provider: Shenzhen Tencent Computer System Co., Ltd.
Functions: Wechat sharing
Types of collected personal information: personal documents stored in the device, internet information
QQ Open Platform
Service Provider: Shenzhen Tencent Computer System Co., Ltd.
Functions: QQ sharing
Types of collected personal information: personal documents stored in the device, access to functions of your device, internet information
We will conduct strict safety check for API and SDK provided by authorized partners and come up with strict data protection measures with authorized partners and to ask them to handle personal information according to “the Policy” and other relevant confidential and safety measures. Exception exists if the authorized partners have individually sought your consent.
How do we share, transfer and publicly disclose your personal information
A. Sharing the information
We will not share your personal information with any other individuals/companies/organizations except the Auto Shanghai 2023 official platform unless under the following situations:
1. Share the information with your consent: after receiving your consent, we might share your personal information with other parties.
2. Share the information due to necessary legal obligations: according to the regulations, we might share your personal information if there are needs to settle down a lawsuit or dispute, demands proposed by administrative and legal body, or other compulsory situations due to legal obligations.
3. Share the information where it is needed to set up and execute the contract in which you are a party of concern, i.e. pre-registration and media registration for Auto Shanghai 2023.
Please acknowledge that we will only share your information out of legal, appropriate, necessary, specific and declared purposes, and only share your personal information when providing products and services.
Please note: when you voluntarily share the information when using our services, your/others’ personal information or even sensitive personal information might be involved during the process. Please consider carefully and make your decision in the utmost diligence.
B. Transfer the information
If personal information needs to be transferred where merge, division, dissolution, declared bankruptcy and other transactions are involved, we will inform you the name of the receiving unit its specific contact detail. The companies/organizations that receive your personal information will continue to be under the obligations of “this Policy”. If the receiving unit changes the methods and purposes of handling the information, we will seek once again for your consent.
C. Public Disclosure
We attach great importance to the protection of your personal information. We will not disclose the information to irrelevant third-parties nor to the public unless in the following situations:
1. We receive your own individual consent or act according to your own choice.
2. We might publicly disclose your personal information according to the demanded types of personal information and disclose methods when regulations, mandatory administrative enforcement or legal demands require the submission of personal information.
3. We might disclose the information under legal regulations or a unanimous agreement. If you seriously violate the regulations or concerned rules or protocols, we might disclose your violation and the corresponding actions taken against you.
You can search and manage your information according to the instructions below. We will respond to your request while following the regulations.
A. Search, adjust and supplement
You have the right to search, adjust and supplement your information by the following methods:
1. You can contact us via the contact information provided in [Contact Us] in “Personal Center”. We will provide you with corresponding services you to help you exercise your rights.
You can copy your information by the following methods:
1. You can contact us via the contact information provided in [Contact Us] in “Personal Center”. We will provide you with corresponding services you to help you exercise your rights.
You can delete part of your personal information by contacting us with the help of the information provided in [Contact Us] in “Personal Center”, or delete all the information by asking to close the account.
In the following situation, you can contact us via customer service hotline to request the deletion of personal information:
1. where our method of handling personal information violates the regulations;
2. where we collect and use your personal information without your clear consent;
3. where our method of handling personal information violates the agreement made to you;
4. where our purpose for handling the information is achieved or not able to be achieved or the purpose of handling the information is no longer necessary;
5. where we stop providing products or services, or the period of information storage expires.
If we decide to respond to your request, we meanwhile also have to inform the subject(s) that receive(s) the information from us and ask for an in-time deletion (unless there are other regulations or these subjects have received your authorization independently).
When you (or we help you to) delete concerning information, due to the limitation of laws and safety regulations, we might not be able to delete the corresponding information from the backup system immediately. We will keep your personal information safely in store and no further steps will be allowed for any information utilization until the backup can be deleted or anonymized.
D. Changes of the scope of authorization
You can change/ retreat your authorization regarding our information collection and utilization in the following ways:
You can contact the customer services for correction with the help of the information provided in [Contact Us] in “Personal Center”. Please notice: for some types of personal information, i.e. information needed to satisfy the basic functions of Auto Shanghai 2023 official platform or the obligations ordered by regulations, we might not be able to respond to your demand of changing the scope of authorization. Once you retreat your authorization, we will no longer handle the corresponding personal information. Nonetheless, the decision to retreat will not affect our previous actions regarding the handling of your personal information based on your consent.
E. Cancel the account
You can cancel the account in the following ways:
1. You can contact the customer services for canceling the account with the help of the information provided in [Contact Us] in “Personal Center”
When you cancel the account voluntarily, we will automatically stop providing you with products or services, and delete/anonymize your personal information according to current legal requirements.
F. Automatic decision-making regarding information system
For some functions, we can only take the decisions made by automatic decision-making mechanism, i.e. algorithm. If these decisions might hinder your legal rights, please contact us via customer service.
G. Responding to your requests aforementioned
Regarding the requests aforementioned that are put forward by you/your guardian/your relatives/other entitled subjects, or relative rights of personal information entitled by the law of the People’s Republic of China and other regulations, you can contact us via customer services or the contact information we provide.
To ensure the safety of your account and your personal information, we might authenticate your identity and then answer to your requests when you put it forward.
We generally do not charge any fees for your reasonable requests. Nonetheless, if multiple and repetitive requests exceeding reasonable extent were put forward, we will have to charge in terms of your situation. We might refuse requests if
1) they do not included the information directly related to you;
2) they include unreasonable and repetitive applications;
3) they demand excessive technological methods (i.e. the development of new system or fundamental changes to the current practices);
4) they bring risks to legal rights of others or they are just unrealistic.
How we store and protect your personal information
A. Period of information storage
We will store your personal information only within the period when the purposes described by “the Policy” must be met, unless there are regulations that demand compulsory storage. E.g. E-Commerce Law of the People's Republic of China demands that the period to store information of products, services and transactions should be no less than 3 years after the transaction goes to effect.
The period of storing personal information is based on the following standards:
1. We should finish our transaction with you and keep the record of relative transactions and business so as to meet your demand to search or prepare for complaints;
2. We should ensure the safety and quality of the services provided to you;
3. You agree to a longer storage period or not;
4. The demand for the limitation of action should be considered;
5. Other special agreement or regulations regarding the period of storage should be considered.
We will, according to regulations, delete or anonymize your personal information when the period expires.
B. Position of information storage
Your personal information will all be stored in the sovereignty of the People’s Republic of China except the following situations:
1. Laws exist that regulated otherwise;
2. Your own individual consent is confirmed;
3. You are involved in setting up and executing an international contract where the information might have to be stored elsewhere.
Regarding the situations aforementioned, we will provide protection to your personal information according to “the Policy” and relevant regulations.
C. Storage Safety
1. Technological measures for data protection
We have adopted applicable precautionary safety measures that meet the standard of the industry for your personal information, preventing personal information from unauthorized access, public disclosure, utilization, modification, damage or loss. E.g., We will use encryption technology (SSL protocols) during data exchanges between your browser and the server to improve personal information safety; we will provide Hyper Text Transfer Protocol for our network; we will use trusted defensive mechanism to protect personal information from malignant cyberattacks; we will deploy access control mechanism to ensure that only authorized personnels can have access to personal information.
2. Methods for Data protection and management
We will adopt methods for data protection and management to improve the safety of personal information. We will continuously increase our staffs’ awareness of the importance to protect personal information.
3. Response to safety incidents of personal information
If our physical, technological or management defense facilities are destroyed that leads to unauthorized access, public disclosure, data tampering or destruction and the damage to your legal rights and interests, we will immediately activate our emergency plans and take necessary measures to reduce the damage to you personally to the largest extent. If personal information safety incidents take place, we will, according to regulations, inform you about the basics of safety incident, its possible ramification, measures we have taken/ will take, personal recommendations to prevent and reduce risks on your own and remedial measures. We will inform you by text messages, phone calls, announcement and other viable channels. If informing individually is not possible, we will put forward a public announcement in an effective and reasonable way. Meanwhile, we will, under the request of inspection from relevant governmental departments, report to them about that works that we have completed regarding the personal information safety incidents.
4. Prevention of account safety risks
While using services provided by Auto Shanghai 2023 official platform for online transactions, you will inevitably disclose your own personal information to the (potential) counterparty such as contact information. Besides, you can communicate, exchange information or conducting analysis with the third party via our services. Please protect your personal information only under necessary conditions. Do not trust other tools for transactions to avoid information theft or even telecom scams.
If you are always haunted by the idea of information leak, i.e. your account and its passwords, please contact us via the contact information provided in [Contact Us] in “Personal Center” so that we can take corresponding measures according to your application. You can also submit complains of fraud by contacting us with the information in the section “Contact Us”.
For major changes of “the Policy”, we will also provide a clearer announcement (including the ways such as public announcements on the Auto Shanghai 2023 official platform, or pop-up notifications)
The major changes referred in “the Policy” includes but is no limited to the following:
1. Major changes in business mode of products, i.e. the purpose, types and methods regarding the handling and utilization of personal information exist;
3. Changes of major recipients of personal information sharing or public disclosure exist;
4. Major changes in the user right of personal information and its execution exist;
5. Changes in contact information and complaint channel of the person responsible for handling personal information protection exist;
6. Major impact of products on personal rights exists, which is demonstrated by influence appraisal reports on personal information protection.
We will store the old version of “the Policy” on a specific page in Auto Shanghai 2023 official platform for your consultation.
How we deal with the protection of Minors
We attach great importance to the protection of children’s personal information. While you are using Auto Shanghai 2023 official platform, it can be deduced that you enjoy the corresponding civil capacity. If you are under 18, please go through the details of “the Policy” with your guardian and use our services/provide us with information under the premise that you have received the consent of your guardian.
Furthermore, if you are under 14, please go through the details of dis section with your guardian before you use our services. You can only use our services after you have received the consent of your guardian to “the Policy” and under the guidance of your guardian. Make sure that you are conducting safe transactions while using our services.
If you are the parents of the children or other guardians, please be aware whether your children are using our services after receiving your authorization/consent. If you have any questions regarding the personal information of your children, please contact our specific department for personal information protection.
You can contact us with the help of the information below. We will give you a reply in 15 days:
1. If you have and questions, opinions or suggestions, please contact us via the contact information provided in [Contact Us] in “Personal Center” on the Auto Shanghai 2023 official platform.
2. If you have discovered any personal information leakage, you can send your complaint by calling 86-21-62792828;
3. We have set up a protective mechanism regarding personal information. You can contact us via firstname.lastname@example.org (please mark clearly that the email is related to Auto Shanghai 2023). Office address: Building 10, Hongqiao Zhengrong Center, 666 Shenhong Rd., Minhang Dist., Shanghai. Please note: we will not respond to irrelevant problems regarding “the Policy” and personal information protection.
If you are not satisfied with our reply, especially when you believe that our actions regarding the handling of personal information violate your reasonable rights, you can seek the solution for arbitration by SHIAC.
Appendix: relevant definitions
Auto Shanghai 2023 Official Platform: refers to official website platform for Auto Shanghai 2023 (Website: www.autoshanghai.org)
Service provider of Auto Shanghai 2023: refers to Shanghai International Exhibition (Group) Co. Ltd., the provider of internet information and software & technological services of Auto Shanghai 2023.
Affiliated Company: when the companies are direct/indirect subsidiaries of each other, the relation between them can be called as affiliated. Two (or more than two) companies falling under the same umbrella may also be identified as affiliated. A key factor in affiliation is the control (direct or indirect) of one business, which is made possible via executing the voting right, setting up contracts, etc., and is manifested by its ramification influence on the management or decision-making process.
Personal Information: refers to any kinds of information related to identified/identifiable natural person and recorded electronically or in other ways (not including the information after anonymization)
Sensitive Personal Information: refers to the personal information that will easily lead to the infringement of the dignity of the natural person or hazards to personal and property safety once leaked or used illegally. That includes information on bio-identification, religious belief, special identity, healthcare, financial account, tracks and that of children under 14 years old.
Children: refers to adolescents under 14 years old.
Equipment information: including device identifier (IMEI, IDFA AndroidID, MAC, OAID, IMSI, MEID, OpenUDID, GUID, ICCID and other relevant device information), application information (progress information on activation, application failure, announcement switch status, list of application installment and other relevant information), device parameters and system information (type of device, device model, operating system, hardware serial number and other relevant information of the hardware), network environment information (IP address, Wifi, Bluetooth, Device Sensor, BS and others), telecom operator information, telecommunication information of broadcast components. Please refer to the functions of the device.
Service log system information: including browsing records, click and history records, search records, favorites, shopping cart, transactions, after-sales, follow and information sharing, information release, as well as IP address, browser type, telecom operator, language used, access date and time.
De-identification: refers to the process after which personal information cannot direct to specific natural person without the help of additional information.
Anonymization: refers to the process after which the personal information cannot direct to specific natural person nor be restored.